Even though your next business conference is several months away, are you already working on plans that will make it an excellent and memorable experience for all those who attend? If so, from reserving hotel conference rooms to planning activities for your employees, here are some ideas that might help.
Make Hotel Reservations - You may not have a firm number of how many will attend the conference, but you more than likely have a pretty good estimate, don't you? If there are many who will be in attendance, it's a good thing that you are planning ahead. Planning ahead just means that you will probably be able to secure rooms for everybody at the same hotel. If spouses will be included, that's another factor to consider.
Also, think of reserving rooms at a hotel that also has conference rooms. If you'll be having small workshops, your best bet is to arrange for small rooms that can be used simultaneously. In addition, reserve a large conference room for the times that you and all of the other employees will be meeting together, say to listen to a keynote speaker or to be given instructions on new practices your business will be adopting. The hotel will more than likely even be happy to set up rooms for you. For instance, if you will need a sound system, the hotel will more than likely be able to accommodate you with you. Find out ahead of time.
Make Time To See The Sights - Because you are having your business conference in another city, you have probably selected one that has many local attractions. If spouses will be attending the conference, consider setting up tours and a tour bus that will take the spouses to see the city during the day. Consider ending meetings early enough for the employees to also enjoy the city attractions. While the hotel where you will have your conference more than likely also has a restaurant available to you, think about eating some of your meals in local restaurants. For example, if the city where you are having the conference is known for its French cuisine, say if you're in New Orleans, make reservations for your group in a restaurant that serves that type of food. If the city is famous for Mexican food, say in El Paso, Texas or San Antonio, Texas, make reservations at a Mexican food restaurant.